Letting your property

If you are council leaseholder and letting your property or are planning to do so, there are a few things you should be aware of:

A property is considered let when there is a rental agreement between you and a tenant (or managing agent). Even if you let your property back to Ealing Council, it will still be regarded as letting as you will be granting a short-term tenancy to the council. If you are letting or are planning to do so, please follow the requirements below to ensure you comply with the terms of the lease and the conditions of the buildings insurance contract.

Letting requirements

  • Please complete a notification of letting form and return it to us within 21 days of letting
  • Please pay a £30 registration. This is a one-off fee that you will not need to pay again.
  • You must continue to comply with the terms of the lease
  • You must not allow your tenants to cause nuisance to other residents
  • You must continue to pay all service charge and/or major works costs
  • You must maintain and repair all internal parts of your property
  • You must comply with all legal requirements
  • You must advise us if your correspondence address or contact details change. For security reasons this must be in writing

On receipt of the completed form and fee, we will inform the building insurers that we have received notification of the letting. This is a condition of the policy. Failure to notify us may result in claims being refused. Please be aware that the insurance policy provides cover for loss of rent in the event that your property becomes uninhabitable. However this is only effective if a formal tenancy exists between yourself and your tenants. We would therefore strongly recommend that when letting your property, you have a formal tenancy agreement for the benefit of all concerned.

Second home or occupation by relatives

If you are not letting and do not live at the property (for example, your relatives occupy the property, or you use the property as a second home) we would still ask you to return the notification of letting form with your main correspondence address - so we can keep in touch with you directly.

As the homeowner, we will need to send you letters such as service charge invoices and notices relating to your property. We also require your emergency contact details in the event of water leaks, burst pipes etc., which need urgent action.

Legal requirements

In addition to our requirements, if you let your property you must also ensure that you comply with regulations set out in law. These include gas safety checks, energy performance certificates (EPCs), and if yours is a ‘house in multiple occupation’ (HMO) a property license. Please check the information on gas safety, fire safety and HMO pages for more information.

Energy performance certificates (EPCs) for lettings were introduced in October 2008. You are required to get an EPC for your property and provide your tenants with a copy free of charge. The EPC shows your property’s energy efficiency and suggests ways to improve it. If you let your property on a houses in multiple occupation (HMO) basis i.e. you are letting to several people room by room, only one EPC is needed for the whole property but you must give a copy to each tenant. You can find local accredited domestic energy assessors who supply EPCs at www.epcregister.com  or you can call the accreditation schemes directly for a list of their members. Costs vary so we advise you to shop around

If you have any questions, please contact home ownership services on 020 8825 5583.

IMPORTANT - The lease is a signed agreement between Ealing Council and you the leaseholder. This means that you are responsible for the conduct of the occupants, the repair and upkeep of the property and for paying for service charges and major works. This is irrespective of any agreement you may have made with your tenants. If the terms of the lease are breached, you risk action being taken against you.