New Local Plan

Local Plan privacy notice

About this notice

This privacy notice is here to help you understand how Ealing Council’s Local Plan team processes your personal data.  

This notice should also be read in conjunction with the council’s corporate privacy notice and with the Planning Inspectorate Privacy notice.

This privacy notice is only relevant to the Local Plan team at Ealing Council. Ealing Council is registered as a ‘Data Controller’ as defined by Article 4(7) of the UK General Data Protection Regulation (GDPR).

The data protection team can be contacted at:

How have we obtained your personal information?

  • as part of representations made during the formal stages of plan-making (including neighbourhood plans), planning policy document reviews or updates to existing planning publications
  • Land registry
  • from the Shaping Ealing consultation and other consultations led by LB Ealing that fed into the new local plan or in relation to sites that may be included in the Local Plan and or supplementary plans
  • through LB Ealing communication methods - a database of those who have said they wished to be kept informed
  • as part of the register of interest in Self-Build and Custom Housebuilding
  • through technical evidence to inform plan-making
  • in addition, the local plan team has also collated information on consultees as detailed in our Statement of Community Involvement (SCI)

The categories of information that we collect, process, hold and include

Personal information:

  • name
  • address
  • email
  • telephone number
  • business, organisation; and agent details
  • special category data (age, gender, ethnicity and disability) which we will not share with anyone

In relation to age, gender, ethnicity and disability data we collect this information based on your explicit consent and will never share these individual details publicly.

The lawful basis for this is UK GDPR - Article 9 (a) explicit consent.

What is the purpose of collecting my personal data

Regarding the New Local Plan in specific, the local planning authority is required under planning regulations to publish a detailed statement on representations received after each consultation stage (Regulation 18 and 19). Individuals’ names and organisation names may be published within these reports for reasons of transparency. These reports are required to be submitted to the Secretary of State as part of the plan Examination process.

Other reasons are to:

  • enable us to carry out specific functions for which we are responsible, for example collecting comments on consultations
  • derive statistics for monitoring progress in respect of the Local Plan and/or supplementary plans and to inform their evidence
  • provide statistics to government departments as required for example annual housing completions

Whilst the majority of the information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the data protection legislation, we will inform you whether you are required to provide certain information to us or if you have a choice in this.

The lawful basis on which we use this information

We collect and use this information for the purposes of carrying out our statutory functions under The Planning and Compulsory Purchase Act 2004 (Section 19).

Under Article 6 of the UK GDPR the lawful basis is:-

6 (c) Legal Obligation

Plan-making and related

The council needs to meet the provisions of various planning acts, regulations and guidance including the:

  • Localism Act (2011)
  • Planning and Compulsory Purchase Act (2004)
  • National Planning Policy Framework (2018) and associated regulations

Storing this information

We hold your data for the duration of the process plus five years (or until the Local Plan is reviewed, whichever is longer).

Who we share this information with

In submitting an objection or representation it should be noted that your personal data (such as names and addresses) and correspondence will be passed to Secretary of State and shared as part of our consultation statement to enable your objection or representation to be considered. If you do not wish your personal data to be shared, please state your reasons when submitting your objection or representation and the council will copy your representations, with your name and address removed, to the Secretary of State and to our consultation statement. If there is to be a public local Inquiry they will be seen in that form by the public and the Inspector, who may give them less weight as a result and result in yourself not being part of the Examination In Public (next stage of the local plan process).

Requesting access to your personal data

Under data protection legislation, you have the right to request access to information about them that we hold.

To make a request for your personal information please contact Ealing's data protection officer or by writing to:

Data protection officer
Ealing Council
Perceval House
14-16 Uxbridge Road
3rd Floor NE
Ealing W5 2HL

If you have a concern about the way we are collecting or using your personal data, please contact the data protection officer using the contact details above.   

Alternatively, you can contact the Information Commissioner’s Office and find out how to make a data protection complaint to an organisation and other useful information.  

Further information

The council collects and uses personal information for a number of purposes across all of its departments and functions. To find out more about how the council collects and uses personal information, please refer to the council's data protection and privacy notice


How to have your say on regulation 19