Local Plan privacy notice
How we use your information
The categories of information that we collect, process, hold and include:
- personal information (such as individual names, organisation and business names, addresses, emails and telephone numbers) in relation to the preparation of the Local Plan and supplementary plans in relation to the Local Plan
- a database of those who have said they wished to be kept informed
- responses to consultation exercises, or in relation to sites that may be included in the Local Plan and/or supplementary plans
- special category data (age, gender, ethnicity and disability) which we will not share with anyone.
Why we collect and use this information
We use your data to:
- enable us to carry out specific functions for which we are responsible, for example collecting comments on consultations
- derive statistics for monitoring progress in respect of the Local Plan and/or supplementary plans and to inform their evidence
- provide statistics to government departments as required for example annual housing completions.
- collecting this information
- whilst the majority of the information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the data protection legislation, we will inform you whether you are required to provide certain information to us or if you have a choice in this
The lawful basis on which we use this information
We collect and use this information for the purposes of carrying out our statutory functions under The Planning and Compulsory Purchase Act 2004 (Section 19).
Under Article 6 of the UK GDPR the lawful basis is:-
6 (c) Legal Obligation
Special Category Data
In relation to age, gender, ethnicity and disability data we collect this information based on your explicit consent and will never share these individual details publicly.
The lawful basis for this is Article 9 (a )Explicit consent.
Storing this information
We hold your data for the duration of the process plus five years (or until the Local Plan is reviewed, whichever is longer).
Who we share this information with
In submitting an objection or representation it should be noted that your personal data (such as names and addresses) and correspondence will be passed to Secretary of State and shared as part of our consultation statement to enable your objection or representation to be considered. If you do not wish your personal data to be shared, please state your reasons when submitting your objection or representation and the Council will copy your representations, with your name and address removed, to the Secretary of State and to our consultation statement. If there is to be a public local Inquiry they will be seen in that form by the public and the Inspector, who may give them less weight as a result.
Requesting access to your personal data
Under data protection legislation, you have the right to request access to information about them that we hold.
To make a request for your personal information please Ealing' data protection officer firstname.lastname@example.org or by writing to:
Data protection officer
14-16 Uxbridge Road
3rd Floor NE
Ealing W5 2HL
If you have a concern about the way we are collecting or using your personal data, please contact the data protection officer using the contact details above.
Alternatively, you can contact the Information Commissioner’s Office and find out how to make a data protection complaint to an organisation and other useful information.
The council collects and uses personal information for a number of purposes across all of its departments and functions. To find out more about how the council collects and uses personal information, please refer to the council's data protection and privacy notice.