Fitness and small group activities fees and charges
Permit fee 1 April 2024 to 31 March 2025
| Maximum potential annual attendance (MPAA) | Fee (£ per day) |
|---|---|
| Up to 50 or single session | £60 |
| Up to 300 | £432 |
| Up to 450 | £648 |
| Up to 600 | £864 |
| Up to 900 | £1296 |
| Up to 1200 | £1728 |
| Up to 1500 | £2160 |
Fees are not subject to VAT and are payable upon acceptance of application.
Personal trainers with 5 or more participants per session will be treated as a fitness group.
Negotiated rates (NR)
Should sessions fall into one of the following categories, a negotiated rate (NR) will apply.
- More than 1500 MPAA
- More than £12 session price
- Less than £6 session price
Fees are not subject to VAT and are payable upon acceptance of application.
How fees and charges are calculated
Permit fees are set against maximum potential annual attendance (MPAA), where MPAA = number of sessions per year multiplied by the maximum number of participants per session.
For example if a provider ran two sessions per week year-round (52 weeks), with a maximum of 10 participants per session, the MPAA would be 2 x 52 x 10 = 1040.
A single ‘session’ describes activity sessions of under 4 hours’ duration. Where extended sessions are offered, we will charge for multiple sessions calculated as follows:
- 0 to 4 hours = 1 session
- more than 4 hours to 6 hours = 2 sessions
- More than 6 hours to 8 hours = 3 sessions (number of sessions will increase by 1, for every 2 hours thereafter)
The permit fees are set with regular users in mind. Those wishing to apply for shorter periods of time or for irregular or ad-hoc activities, should calculate their MPAA on a pro rata basis – see section 3 of the explanatory notes below. Single session rates are covered by a set minimum fee. Once we have received your application, we will confirm fees back to you in writing before registration.
Explanatory notes
1. Permits are issued to the applicant (individual or company) and as such are not specific to a park. If a single provider uses more than one site, the total number of sessions can be combined for the purpose of establishing the MPAA. However, the specific site(s) an operator uses must be specified on the application form(s) and a separate application form will be required for each site.
2. Pro rata fees
- a. Pro rata fees can be agreed at the discretion of the Assistant Director for Leisure.
- b. The only exception to 2a. is for regular term time only activities, where the number of sessions per year can be reduced accordingly i.e. pro rata for 36 weeks per year.
- c. Where activities are proposed for periods of less than 12 months, the MPAA should first be calculated on an annual basis. Then pro rata the annual fee for the required number of months.
- d. The MPAA will be based on the maximum potential attendance at the time of application (not actual attendance), and the planned number of sessions per year. Concessions will not be made for ad hoc holidays or short periods where sessions are not run.
- e. Where the anticipated attendance of any single day or session is greater than 50 people, the activity will be classed as an event and will be processed accordingly.
- f. A minimum charge ‘single session’ fee will apply.
3. For a single session or one-off activity involving 50 persons or less, the ‘single session’ fee will apply. If multiple single or one-off sessions are booked, the session fee will be multiplied accordingly (activities may be priced by calculating a pro rata MPAA, at the discretion of the assistant director for leisure).
4. Invoices will be issued with 2-week payment terms when the permit is issued. Once the invoice is received, there will be an option to set up a payment plan. The invoice must be paid in full by the permit-end date or by 31 March at the latest. All other fees (for example for single session agreements) will be invoiced at time of arrangement.
5. Capacities for such activities are defined on a park-by-park basis by the events service and are dependent on all activities taking place at the given location (including events, sports bookings and general usage factors).
6. Terms and conditions specific to fitness training and small-group activities will apply, see fitness and small group terms and conditions.
Supplementary fees and charges
The applicant will be advised of supplementary charges in writing. Where possible final fees will be provided but in some cases an estimation or quote will be given.
All supplementary fees are subject to VAT and are payable upon invoice.
Officer time fees
- Monday to Friday: £38.57 per hour
- Sundays and bank holidays: £77.14 per hour
Additional officer time is charged at the discretion of the assistant director for leisure. In the interest of safety, on site management or monitoring or for complex, large scale applications, where further work is needed.
Reinstatements
Fees may be charged for reinstatement works or costs incurred by the council because of a hire. An additional 15% admin fee may apply.
Examples include
- nuisance fly posting or left litter or refuse
- ground damage requiring reinstatement by the council
- officers called out to site out: See 'officer time'
Lost keys
£100 per set of keys
Deposits
An advance deposit may be needed at the discretion of the event service where there are increased risks. The deposit will be returned following the activity period, less reinstatements incurred. Any additional charges will be invoiced separately.